Musicians Code Of Conduct

When performing with Luma Entertainment, you are representing a professional entertainment brand. The following guidelines ensure smooth events, high standards, and mutual respect. By accepting a booking, you agree to the following:

1. Preparation & Performance

  • Musicians are expected to learn and rehearse all required parts in advance of the performance.

  • Setlists, arrangements, and any rehearsal materials provided must be studied before the gig.

  • Musicians should arrive ready to perform at a professional standard.

2. Punctuality

  • Call times will be communicated in advance. Musicians must arrive on time and ready to set up/soundcheck.

  • Any delays or issues should be communicated immediately to the Band Leader or Luma Entertainment contact.

3. Professional Appearance

  • Musicians are required to dress in attire appropriate for the event (e.g., smart, stylish, or themed, as directed).

  • Please arrive looking presentable, with clothing neat and stage-ready.

4. Conduct

  • Musicians are expected to behave professionally at all times, both on and off stage.

  • No drug use, excessive drinking, or behaviour that could damage Luma Entertainment’s reputation.

  • Respect for clients, venue staff, and fellow musicians is essential.

5. Equipment

  • Musicians are responsible for bringing and maintaining their own instruments and accessories (strings, sticks, leads, etc.), unless otherwise agreed.

  • All equipment should be performance-ready and in good working condition.

6. The Band Leader

For each event, one musician will be nominated as the Band Leader. Their responsibilities include:

  • Supplying and operating PA and lighting (unless other arrangements are agreed).

  • Finalising the set list and sharing it with all musicians no later than two weeks before the event.

  • Ensuring backing tracks, keys, or any important arrangement notes are circulated in good time.

  • Acting as the main point of contact for the client/venue on the day of the event.

  • Coordinating load-in, soundcheck, and set times to keep everything running smoothly.

7. Invoicing & Payment

  • Musicians must submit an invoice within 7 days of the performance.

  • Invoices should include:

    • Date of performance

    • Venue/location

    • Act name / event reference

    • Agreed fee

    • Full name, address, and bank details (account number & sort code)

  • Payment will be made according to Luma Entertainment’s standard payment terms (usually within 3 days of receipt of a correct invoice).

8. Substitutes / Deputies

  • Musicians should not send a substitute (dep) without prior approval from Luma Entertainment.

  • Approved deps are expected to meet the same professional standards outlined in this document.

9. Confidentiality

  • Event details, fees, and client information are confidential and should not be shared without permission.

10. Cancellation

  • If a musician is unable to fulfil a booking, reasonable notice must be given to allow for cover arrangements.

  • Last-minute cancellations may affect future bookings.